Skills gaps often only become apparent two weeks before the audit. How Skill Audit in LabSkills changes this — and keeps labs permanently audit-ready.
Why audits become an exceptional situation
Many laboratories—whether accredited according to ISO 17025, DAkkS, or internal quality management standards—experience the same pattern: In the weeks leading up to the audit, the team works at full speed. Documents are gathered, training certificates are requested via email, and Excel spreadsheets are updated. What should be routine becomes an extra shift.
The problem isn’t the audit itself—it’s that the necessary information isn’t available in a structured way anywhere. Qualifications are scattered across different folders, certificates expire unnoticed, and no one has an up-to-date overview of the entire team’s training status.
Skills gaps become apparent too late.
Those who manage their skills using Excel only notice gaps when someone explicitly looks for them. Certificates expiring in three months? Only visible if you find the right row. Missing qualifications for critical processes? Only become clear in conversation.
For quality management coordinators and laboratory managers, this means constant uncertainty. Not because the information is lacking—but because it is not available in a structured way.
“Qualification gaps become visible. Before they become problems.”
What Skill Audit does in LabSkills
Skill Audit is the skills management module within the LabSkills platform. It centralizes all relevant information in one place — and makes the team’s skills level visible in real time.
Competency matrix at the touch of a button
Instead of a manually maintained Excel spreadsheet, Skill Audit generates an automated skills matrix: Who has which qualifications? At what level? Until when are they valid? The skills matrix software aggregates all data from each team member’s profile and displays the status at a glance.
Automatically keeping track of expiring certificates
Certificates and training records are stored with their expiration dates. LabSkills automatically shows which certificates are about to expire—and who needs refresher training. No more manual tracking, no unpleasant surprises during audits.
Qualification certificates on demand
During the audit, proof of qualifications is requested. With Skill Audit, all qualification certificates are available digitally and can be exported directly from the platform. This saves time—and hassle.
Integration into the LabSkills platform
Skill Audit is not an isolated tool. It is directly linked to the other LabSkills modules: process documentation, training materials, and team roles are interconnected. This means that anyone adapting a process can immediately see which qualifications are required—and whether the team possesses them.
For laboratories that want to consolidate their QM software, LabSkills offers a real advantage: Instead of several separate tools, competence management runs directly where the knowledge base resides.
Yes. Skill Audit in LabSkills supports the documentation of qualifications and training certificates in accordance with the requirements of accredited laboratories. The platform does not replace DAkkS accreditation, but it significantly simplifies the ongoing preparation process.
An Excel skills matrix is static and prone to errors. LabSkills automatically maintains qualification data, links it to processes and roles, and proactively displays expiring certificates—without manual tracking.
LabSkills offers onboarding support for data transfer. You can find details in the pricing plans or by speaking directly with the LabSkills team.